Privacy Policy – Attinsync App

Privacy Policy – Attinsync App

Eron Techno Solutions Pvt Ltd (“Company”, “we”, “our”, or “us”) respects your privacy and is committed to protecting the personal information of users of the AttInSync App (“App”).

AttInSync is an organization-specific employee attendance and workforce management application provided to authorized organizations and their employees. The App is not intended for general public use. User accounts and login credentials are provided or authorized by the respective organization. Public user registration is not available in the App.

This Privacy Policy explains how we collect, use, store, share, and protect information when authorized users access and use the App and its related services.

1. Organization-Restricted Access and Authentication

AttInSync is intended exclusively for employees and authorized personnel of organizations that use our services. Access to the App requires login credentials provided or authorized by the respective organization. The App does not provide a public registration feature.

The organization determines which employees are authorized to access the App and which features are available to them. Employee attendance records, work-related location information, and other organizational data may be accessible to authorized HR personnel, administrators, and other permitted representatives of the organization, depending on their assigned access permissions.

2. Information We Collect

We collect information that is necessary to provide attendance management and related employee services.

Depending on your organization’s configuration, we may collect:

• Full name
• Employee ID
• Email address
• Mobile number
• Department
• Designation
• Profile photograph, if provided

The App may collect and process:

• Check-in and check-out records
• Attendance history
• Working hours
• Shift schedules
• Leave and permission requests
• Overtime information
• Workplace or assigned office location

If location-based attendance is enabled by your organization, the App may access your device’s location for attendance verification purposes. Location information may be collected when you perform actions such as:

• Clock In
• Clock Out
• Field Attendance
• Location-based attendance verification

Location data is used only for legitimate attendance verification, geofencing, workplace validation, and organizational compliance purposes. We do not use location information for advertising or unrelated tracking purposes.

If enabled, the App may request camera access to:

• Capture attendance verification photographs
• Upload profile photographs
• Upload supporting documents
• Capture images required for organizational verification

Camera access is only used when you initiate a feature that requires it.

We may automatically collect limited technical information, including:

• Device model
• Operating system version
• Application version
• Device identifiers
• IP address
• Crash reports
• Diagnostic information
• App performance and usage information

This information helps us maintain, secure, and improve the App.

AttInSync may use background location access for authorized vendor employees whose organizational responsibilities require field-work tracking and location-based attendance verification.

When this feature is enabled by the organization and the required device permissions are granted, location updates may continue when the App is minimized, running in the background, or the device screen is off.

Background location information may be used to:

• Verify field staff visits to assigned client locations.
• Support verification of client meetings and field visits.
• Record or verify time spent at assigned client locations where supported.
• Monitor assigned employee routes for authorized work activities.
• Verify whether employees remain within designated geographical regions or geofenced areas.
• Support attendance, check-out verification, and field-work compliance.

Location information is made available only to authorized personnel and systems that require it for legitimate attendance or workforce management purposes, subject to applicable access controls.

3. How We Use Your Information

We use the collected information to:

• Record and manage employee attendance
• Process Clock In and Clock Out activities
• Manage work shifts and schedules
• Process leave and permission requests
• Verify attendance location where applicable
• Send notifications and attendance reminders
• Provide customer support
• Maintain application security
• Detect and resolve technical issues
• Improve application performance and user experience
• Comply with legal, regulatory, and organizational requirements

We use personal information only for legitimate business and service-related purposes.

4. App Permissions

Depending on the features enabled by your organization, the App may request the following permissions:

Used to verify attendance location, workplace location, and geofence-based attendance.

Location access is requested only when required for attendance-related functionality.

Used to capture attendance verification images, profile photographs, or supporting documents when initiated by the user.

Used to upload or download documents, reports, images, or other files related to authorized App features.

5. How We Share Information

We do not sell, rent, or trade your personal information to third parties.

• Your employer or organization
• Authorized HR personnel
• Authorized system administrators
• Trusted service providers supporting hosting, infrastructure, notifications, or technical services
• Government or regulatory authorities when required by applicable law

All information sharing is limited to legitimate operational, legal, or service-related purposes.

6. Data Security

We take reasonable administrative, technical, and organizational measures to protect your personal information from:

• Unauthorized access
• Unauthorized disclosure
• Alteration
• Loss
• Misuse
• Destruction

However, no method of electronic transmission or storage is completely secure. While we strive to protect your information, we cannot guarantee absolute security.

7. Data Retention

• Provide the App’s services
• Meet organizational and employment requirements
• Comply with applicable legal obligations
• Resolve disputes
• Maintain business records
• Enforce agreements and policies

When information is no longer required, it will be securely deleted, anonymized, or retained as required by applicable law.

8. Your Privacy Rights

• Access your personal information
• Request correction of inaccurate information
• Request deletion of information where legally applicable
• Withdraw consent for optional permissions
• Manage App permissions through your device settings
• Contact your employer or system administrator regarding your information

Requests related to employment and attendance records may need to be processed through your employer or organization.

9. Children’s Privacy

This App is intended for employees, authorized personnel, and organizational users.

The App is not designed for children, and we do not knowingly collect personal information from individuals under the age required by applicable law to use such services independently.

If we become aware that personal information has been collected from a child without appropriate authorization, we will take reasonable steps to delete such information.

10. Third-Party Services

• Cloud hosting
• Push notifications
• Application analytics
• Crash reporting
• Technical infrastructure

These service providers may process limited information only as necessary to provide their services and in accordance with applicable privacy and security requirements.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our services, legal requirements, or privacy practices.

When changes are made, the updated Privacy Policy will be published within the App or through other appropriate communication channels.

The “Last Updated” date at the top of this Privacy Policy will indicate when it was most recently revised.

We encourage users to review this Privacy Policy periodically.

12. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or how your personal information is handled, please contact us:

• By Email: etsdevacc@gmail.com
• By Phone: +91-90957 90958
• Address: 11/34B, Thiruvalluvar Street, G.N. Mills Post, Mettupalayam Road, Coimbatore – 641029, India (IN).

13. Consent

By downloading, installing, accessing, or using the Attinsync App, you acknowledge that you have read and understood this Privacy Policy. You agree to the collection and use of information as described in this Privacy Policy.